DATA PROTECTION AGREEMENT FOR THE DREILÄNDERTAGUNG | UNIONCONGRESS 2025
Date: 01.09.2023
General Information
We respect your privacy. That is why we only process personal data within the Data protection act, including the Federal law regarding data protection initially put into effect on the 19th of June 1992 (FADP) and the European data regulation (GDPR).We have the right to regularly update the data protection agreement. With each new visit to our website the current readable Version is made effective.With the use of our website, you agree to the processing and storing of your data as explained in the following description. This data protection act is only put in use on this website and does not extend to other websites that are hyperlinked on our page
How to contact us?
If you have questions regarding the processing of your data or want to make use of your data subject right, you are welcome to contact the project administrators of the DREILÄNDERTAGUNG | UNIONSTAGUNG 2025 unter dreilaendertagung@meister-concept.ch oder Tel +41 62 836 20 90
The controller is the natural or legal person who alone or jointly with others determines the purposes and means of the processing of personal data (e.g., names, e-mail addresses, etc.)
Meister ConCept GmbH
Bahnhofstrasse 55
CH-5001 Aarau
The controller is the natural or legal person who alone or jointly with others determines the purposes and means of the processing of personal data (e.g., names, e-mail addresses, etc.)
What personal data do we store and process?
The following data types can be stored, processed and used by the Congress:
−Personal data (e.g. name, address, date of birth)
−Communication data (e.g., phone-number, E-Mail)
- Contract master data (e.g., contractual relationship, product, or contractual interest)
− Contract accounting and payment data (e.g., wages, travel expenses, etc.)
− IT usage data (e.g., UserID, passwords and roles)
− Bank details (e.g., account details and credit card number)
Personal data is data that can be used to identify you or that we can otherwise attribute to you. We process personal data that you provide to us voluntarily, namely when you communicate with us via email, online registration, registration forms or other channels.
How and for what purposes do we generally use your data?
We use your personal data in the administration of our customer relationship with you, for communication purposes, to maintain our contacts or for job applications.
When do we pass on your data to third parties?
We do not sell your personal data and do not otherwise pass it on to third parties without your consent. However, where the Congress or its appointed service providers organise congresses or events, the Congress and its service providers are entitled to pass on personal master data to industry partners of the congresses or events. The Congress is also entitled to involve service providers in data processing, website administration or otherwise, and in the provision of the products and services you have requested. The service providers in question will be required to maintain the same level of security and data protection as the Congress.
If the level of data protection abroad does not correspond to that in Switzerland or, where applicable, the European Union, we will carry out a prior risk assessment and ensure contractually that the same level of protection is guaranteed as in Switzerland or the European Union (e.g., by means of standard contractual clauses). If our risk assessment is negative, we take additional technical measures to protect your data. Exceptionally, we may also disclose your data abroad without the level of data protection being equivalent to ours and without standard contractual clauses, for example if you expressly consent to the disclosure. If we disclose personal data abroad, we will expressly point this out to you in this data protection declaration.
In addition, your data may be passed on if the Congress is obliged to do so by law, by the authorities or by the courts, or if this is necessary to enforce legal claims.
How do we use your data in relation to the newsletter?
For our newsletter, we collect the personal data salutation, first and last name, language, country, company, and email address. We use the collected data exclusively for sending and personalizing the newsletter. We do not pass this data on to third parties without your consent. We use the MailXpert tool for sending newsletters and host it in our own data center in Switzerland. By subscribing to the newsletter, you agree to the transfer of data to MailXpert GmbH. When sending the newsletter, we record the opening of the newsletter and the click rate. This helps us to improve the newsletter. In our MailXpert system, your newsletter data is linked to your contact data from project enquiries and existing relationships. Should you later no longer wish to receive newsletters from us, you can revoke your consent at any time.
How do we protect your data?
We use appropriate technical and organizational measures to protect your personal data from loss and unauthorized access. We regularly review our security policies and procedures to ensure that our systems are secure.
How long do we store your data?
We retain your personal data for as long as is necessary for the purposes for which it was collected or for as long as we are obliged to do so by law or have a legitimate interest in retaining it (e.g., for evidence purposes or for IT security)
How do we use your data in relation to the newsletter?
For our newsletter, we collect the personal data salutation, first and last name, language, country, company, and email address. We use the collected data exclusively for sending and personalizing the newsletter. We do not pass this data on to third parties without your consent.
We use the MailXpert tool for sending newsletters and host it in our own data center in Switzerland. By subscribing to the newsletter, you agree to the transfer of data to MailXpert GmbH.
When sending the newsletter, we record the opening of the newsletter and the click rate. This helps us to improve the newsletter.
In our MailXpert system, your newsletter data is linked to your contact data from project enquiries and existing relationships.
Should you later no longer wish to receive newsletters from us, you can revoke your consent at any time.
How do we use your data in the context of e-mail communication?
If you contact us by e-mail, the personal data you send us will be stored. We do not pass this data on to third parties without your consent. We only collect the data in order to process your requests.However, we would like to point out that data transmission on the Internet (e.g.,when communicating by e-mail) can have security gaps. Complete protection of data against access by third parties is not possible.
How do we use your data in relation to the online portal?
The congress organization provides an online portal for the members of its specialist societies.
On this website you can create your own account for our online portal; you will also find a corresponding login on our website. To create an account, we require the following information from you: title, first and last name, address, country and email. We use the data collected exclusively for the creation of the login and to ensure its proper use by you. You can update your personal details via your personal login
How do we use cookies?
When you visit the Congress website, we collect statistical visitor data on which parts of the website you and all other users visit particularly frequently. In doing so, we collect data regarding the browser used, operating system, weblogs, and other connection data.
In this context, it is sometimes necessary to use so-called cookies. Cookies are small files that are stored on your computer or mobile device when you use one of our websites. The cookies we use serve to ensure the functions of our websites. In addition, we use cookies to adapt our web offer to your customer wishes and to make your surfing with us as comfortable as possible. The data collected does not contain any personal reference or is sufficiently anonymized so that no conclusions can be drawn about your person.
Most Internet browsers accept cookies automatically. However, you can instruct your browser not to accept cookies or to prompt you each time before accepting a cookie from a website you visit. You can also delete cookies from your computer or mobile device by using the appropriate function on your browser. If you choose not to accept our cookies, you may not see certain information on our website and may not be able to use some features designed to enhance your visit.
Server log files
The provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us.
These are:
•Browser type and browser version
• Operating system used
•Referrer URL
•Host name of the accessing computer
•Time of the server request
• IP address
This data is not merged with other data sources.
Contact form
If you send us inquiries via the contact form, your details from the inquiry form, including the contact details you provided there, will be stored by us for the purpose of processing the inquiry and in case of follow-up questions. We will not pass on this data without your consent.
The data entered in the contact form is therefore processed exclusively on the basis of your consent. You can revoke this consent at any time. To do so, simply send us an informal email. The legality of the data processing operations carried out up to the point of revocation remains unaffected by the revocation.
The data you enter in the contact form will remain with us until you request us to delete it, revoke your consent to its storage, or the purpose for data storage no longer applies (e.g., after your request has been processed). Mandatory legal provisions—in particular retention periods—remain reserved.
How do we use social media?
We use LinkedIn and Twitter to communicate with you and to keep you informed about news.
When you visit our online presences on social media, your data may be automatically collected and stored for market research and advertising purposes. So-called usage profiles are created from this data using pseudonyms. These can be used, for example, to place advertisements within and outside the platforms that presumably correspond to your interests. Cookies are generally used on your end device for this purpose. Visitor behaviour and user interests are stored in these cookies.
Detailed information on the processing and use of data by the providers on their pages, as well as a contact option and your rights and setting options in this regard to protect your privacy, in particular opt-out options, can be found in the providers' data protection notices linked below.
LinkedIn: https://de.linkedin.com/legal/privacy-policy?trk=homepage-basic_footer-privacypolicy
Google+ Plugin
Our pages use features from Google+. The provider is Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. Collection and sharing of information: You can publish information worldwide using the Google+ button. The Google+ button allows you and other users to receive personalized content from Google and our partners. Google stores both the information that you have given +1 for a piece of content and information about the page you were viewing when you clicked +1. Your +1s may be displayed as references together with your profile name and photo in Google services, such as in search results or in your Google profile, or in other places on websites and ads on the Internet.
Google records information about your +1 activity to improve Google services for you and others. To use the Google+ button, you need a globally visible, public Google profile that must contain at least the name you have chosen for your profile. This name is used in all Google services. In some cases, this name may also replace another name you have used when sharing content via your Google account. The identity of your Google profile may be displayed to users who know your email address or have other identifying information about you.
Use of collected information: In addition to the purposes described above, the information you provide will be used in accordance with Google's applicable privacy policy. Google may publish summary statistics about users' +1 activity or share them with users and partners, such as publishers, advertisers, or affiliated websites.
LinkedIn Plugin
Our website uses features of the LinkedIn network. The provider is LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA. Each time one of our pages containing LinkedIn features is accessed, a connection to LinkedIn servers is established. LinkedIn is informed that you have visited our website with your IP address. If you click on the LinkedIn “Recommend” button and are logged into your LinkedIn account, LinkedIn can associate your visit to our website with you and your user account. We would like to point out that, as the provider of the pages, we have no knowledge of the content of the data transmitted or its use by LinkedIn.
For more information, please refer to LinkedIn's privacy policy at: https://www.linkedin.com/legal/privacy-policy.
XING Plugin
Our website uses functions of the XING network. The provider is XING AG, Dammtorstraße 29-32, 20354 Hamburg, Germany. Each time one of our pages containing XING functions is accessed, a connection to XING servers is established. To our knowledge, no personal data is stored in the process. In particular, no IP addresses are stored and no usage behavior is evaluated.
Further information on data protection and the XING Share button can be found in XING's privacy policy at: https://www.xing.com/app/share?op=data_protection.
Google Analytics
This website uses functions of the web analysis service Google Analytics. The provider is Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
In order to continuously improve and optimize our website, we use Google Analytics as a web analysis tool. This provides us with statistics and graphics that give us information about the use of our website. This data about the use of the website is transferred by Google Analytics with a shortened IP address to servers abroad, which prevents the identification of individual devices. When transferring this data to Google, we rely on the standard contractual clauses approved by the European Commission. The IP address transmitted by your browser as part of Google Analytics is not merged with other Google data. Google only transfers this data to third parties on the basis of legal regulations or within the framework of order data processing.
You can prevent Google from collecting the data generated by cookies and relating to your use of the website, as well as Google from processing this data, by downloading and installing the browser plug-in available at the following link (http://tools.google.com/dlpage/gaoptout?hl=de).
If you do not want the provider to collect data about you via cookies, you can select the “Block third-party cookies” function in your browser settings. The browser will then not send any cookies to the server for embedded content from other providers. With this setting, other functions of our website may no longer work.
IP anonymization
We have activated the IP anonymization function on this website. This means that your IP address will be truncated by Google within member states of the European Union or in other signatory states to the Agreement on the European Economic Area before being transmitted to the USA. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and truncated there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity, and to provide other services related to website activity and internet usage to the website operator. The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data.
Order data processing
We have entered into an agreement with Google in which we oblige Google to protect our customers' data and not to pass it on to third parties. This agreement can be viewed at the following link: https://privacy.google.com/businesses/processorterms/
YouTube
Our website uses plugins from the Google-operated site YouTube. The operator of the site is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. When you visit one of our pages equipped with a YouTube plugin, a connection to the YouTube servers is established. This tells the YouTube server which of our pages you have visited. If you are logged into your YouTube account, you enable YouTube to associate your browsing behavior directly with your personal profile. You can prevent this by logging out of your YouTube account. YouTube is used in the interest of an appealing presentation of our online offerings. Further information on the handling of user data can be found in YouTube's privacy policy at: https://www.google.de/intl/de/policies/privacy.
What rights do you have regarding your personal data?
You have the right to obtain information about your stored personal data at any time, to request the disclosure or transfer of your stored personal data, to correct or supplement your personal data, to request the restriction of the processing of your personal data, and you have the right to data portability. In addition, you can revoke your consent at any time and object to the processing of your personal data or request the deletion of your personal data, provided that this is personal data that we do not need for the provision or processing of services, that is necessary for the assertion, exercise, or defense of legal claims, or that must be retained due to legal requirements. Finally, you have the right to lodge a complaint with a supervisory authority.
When can you object to data processing or revoke your consent?
If your personal data is processed on the basis of legitimate interests, you have the right to object to the processing of your personal data if there are reasons for this arising from your particular situation or if the objection is directed against direct marketing. In the latter case, you have a general right to object, which we will implement without you having to specify a particular situation. If your personal data is processed on the basis of your consent, you can revoke this consent at any time with effect from the time of revocation.
Copyright and related rights
Content, images, audio, videos, and other files on our website, as well as the layout of this website, are protected by copyright and related rights.
Use is only permitted with prior written consent. This does not apply to materials such as brochures, media releases, and associated images and graphics that we have expressly published for further use.
Anyone who infringes copyright without the consent of the respective rights holder may be liable to prosecution and, in some cases, liable for damages.
General disclaimer
We carefully review our website and strive to provide information that is up-to-date, accurate, and complete. Nevertheless, we cannot completely rule out the occurrence of errors, which is why we cannot guarantee the completeness, accuracy, and timeliness of the information. Liability claims arising from material or immaterial damage caused by the use of the information provided are excluded, unless there is evidence of wilful intent or gross negligence.
We may change or delete texts at our own discretion and without prior notice, and are not obliged to update the content of this website. Visitors use and access this website at their own risk. We are not responsible for any direct or indirect damage or consequential damage resulting from visiting this website and therefore accept no liability for such damage.
We also accept no responsibility or liability for the content and availability of third-party websites that can be accessed via external links on this website. The operators of the linked sites are solely responsible for their content. We hereby expressly distance ourselves from all third-party content, in particular content that may be relevant under criminal or civil law or that may violate public decency.